http://www.charteredsecretary.net Chartered Secretary magazine is the magazine of the Institute of Chartered Secretaries and Administrators (ICSA). It is published for the ICSA by ICSA Information & Training Ltd, the publishing and training company of the ICSA. http://www.charteredsecretary.net/job_detail.php?id=5004 Who we are JPMorgan Worldwide Securities Services, a division of JPMorgan Chase Bank, N.A., is a global industry leader with $15.2 trillion in assets under custody. JPMorgan provides innovative custody, fund accounting and administration and securities services to the world's largest institutional investors, alternative asset managers and debt and equity issuers. JPMorgan Worldwide Securities Services leverages its scale and capabilities in more than 90 markets to help clients optimize efficiency, mitigate risk and enhance revenue through a broad range of investor services as well as securities clearance, collateral management and alternative investment services. The Company Secretarial Support Group is responsible for administrative, secretarial support functions for investment companies, including preparation and dispatch of board packs, attendance at Board Meetings as required, AIC reporting, Company Announcements to the London Stock Exchange, support for clients monitoring of S842 ICTA and S274 ITA,approvals tests, maintenance of statutory registers, Company House filings, facilitation of payroll services for Directors Fees recording and processing of Share Buy Backs and coordination of responses to S793 enquiries. The role The Company Secretarial Manager is a key role within Fund Accounting operations and entails managing the delivery of a top-quality company secretarial support function to JPMorgans clients. These services are high profile and vital to the continued development and success of JPMorgans operations. Key Responsibilities: Operational <UL><LI>Preparation, compilation, and dispatch of board packs in a timely manner to Board of Directors. Attendance at Board, General and ad hoc Meetings, as required <LI>Recording of minutes and action items arising from meetings <LI>AIC reporting. <LI>Company Announcements to the London Stock Exchange including: <UL><LI>NAV<LI>Dividend announcements<LI>Share buy back announcements</UL> <LI>Support for clients monitoring of S842 ICTA1988:<UL><LI>Monthly reporting to support Client Investment Test monitoring<LI>Monthly income forecast report to support Client Revenue Test monitoring</UL> <LI>Support for clients monitoring of S274 ITA 2007: Monthly Investment Schedule Report to support clients monitoring of the Qualifying Holdings test <LI>Maintenance of Statutory Registers and Minute Books <LI>Companies House filings. <LI>Oversight of Payroll services for Directors Fees, and management of service provider relationship. <LI>Recording and processing of Share Buy Backs. <LI>Coordination of responses to S793 enquiries. <LI>Build effective working relationships with all external parties relevant to client relationships for which responsible. <LI>Continually assess the operation to identify areas for improvement within operating model.</UL> Control/Risk <UL><LI>Co-ordinate with Product the delivery of new Technical Information and guidance to Clients. <LI>Ensure there is an effective review of all information issued to clients <LI>Promote an effective and frequent dialogue with other operational departments in Edinburgh (particularly Statutory Accounts and Fund Accounting). Facilitate and influence any necessary process and procedural improvements. <LI>Act as reference point for internal or client queries concerning company secretarial support service to the client. Anticipate possible client concerns and issues.</UL> Client/Service Delivery <UL><LI>Ensure that client needs are understood, addressed and resolved in a complete and timely manner. Recommend and/or initiate corrective action when service levels fall short of standard <LI>Manage effective delivery of clients service requirements <LI>Adopt flexible approach to ensure client deadlines are met <LI>With the Company Secretarial Analyst, responsible for managing proactively the Client Relationship within the Company Secretarial Support function <LI>Plan all Client meetings and visits</UL> Staff <UL><LI>Responsible for managing and developing team members, working with them to ensure key client requirements are met. <LI>Responsible for carrying out the appraisal process for their direct reports, agreeing / monitoring the associated training / development plans and reviewing progress towards the objectives.</UL> KNOWLEDGE AND EXPERIENCE Area of Technical Knowledge / Relevant Experience <UL><LI>Preferably qualified Chartered Company Sectretary (ICSA) /CA/ACCA/CIMA or by virtue of relevant experience <LI>Minimum of five years at a senior level in a company secretarial environment <LI>Excellent technical knowledge of UK Companies Acts <LI>Proven managerial and development experience necessary <LI>Proven client management experience required <LI>Comprehensive knowledge of company secretarial requirements for Investment Trusts and Venture Capital Trusts. <LI>Knowledge of industry developments and trends <LI>Strong client management skills <LI>Strong managerial/leadership skills, demonstrating strong sense of accountability <LI>Excellent presentation, interpersonal and communications skills both written and oral <LI>Ability to liaise effectively with senior board directors</UL> ADDITIONAL INFORMATION The Company Secretarial Support Group will be a new service delivery function operating from Edinburgh and it is envisaged that the successful candidate will be instrumental in the process of developing the initial operating model. The individual should be self-motivated, innovative, analytical and be able to work well on their own or within a team environment. http://www.charteredsecretary.net/job_detail.php?id=5003 Who we are JPMorgan Worldwide Securities Services, a division of JPMorgan Chase Bank, N.A., is a global industry leader with $15.2 trillion in assets under custody. JPMorgan provides innovative custody, fund accounting and administration and securities services to the world's largest institutional investors, alternative asset managers and debt and equity issuers. JPMorgan Worldwide Securities Services leverages its scale and capabilities in more than 90 markets to help clients optimize efficiency, mitigate risk and enhance revenue through a broad range of investor services as well as securities clearance, collateral management and alternative investment services. The Company Secretarial Support Group is responsible for, administrative, and secretarial support functions for UK Investment Companies, including preparation and dispatch of board packs, attendance at Board Meetings as required, AIC reporting, Company Announcements to the London Stock Exchange, support for clients monitoring of S842 ICTA and S274 ITA,approvals tests, maintenance of statutory registers, Company House filings, facilitation of payroll services for Directors Fees recording and processing of Share Buy Backs and coordination of responses to S793 enquiries. The Role The Company Secretarial Support Analyst is a key role reporting to the Company Secretarial Support (CSS) Manager working within Funds Service operations and entails ensuring the delivery of a top-quality company secretarial support function to J.P. Morgans clients. These services are high profile and vital to the continued development and success of J.P. Morgans operations. Key Responsibilities: Operational<UL> <LI>Preparation, compilation, and dispatch of board packs in a timely manner to Company Board of Directors. <LI>Attendance at and/or assistance with Board, General and ad hoc Meetings, as required <LI>Provision of assistance in the initial drafting of minutes as required by the CSS Manager <LI>Compilation of statistics and updating of AIC MIR reporting application. <LI>Assistance with Company Announcements to the London Stock Exchange including:<UL><LI> NAV<LI> Dividend announcements<LI> Share buy back announcements</UL> <LI>Support for clients monitoring of S842 ICTA1988:<UL><LI>Monthly reporting to support Client Investment Test monitoring <LI>Monthly income forecast report to support Client Revenue Test monitoring</UL> <LI>Support for clients monitoring of S274 ITA 2007: Monthly Investment Schedule Report to support clients monitoring of the Qualifying Holdings test <LI>Maintenance of Statutory Registers and Minute Books <LI>Assist CSS Manager with Companies House filings. <LI>Act as first line contact on the service provider relationships in place for Payroll services etc. <LI>Work with CSS Manager and Fund Accounting Operations to ensure accurate recording and processing of Share Buy Backs. <LI>Compilation of responses to S793 enquiries. <LI>Build effective working relationships to assist with provision of personal objectives. <LI>Provision of input to identify areas for improvement within team function. <LI>Provision of input into technical summary briefings into items of a topical nature relating to regulatory change matters, in conjunction with the Company Secretarial Support Manager.</UL> Control/Risk <UL><LI>Act as first line reference point for internal or client queries concerning company secretarial support service to the client. Anticipate possible client concerns and issues. <LI>Ensure full functional understanding of operational risk processes <LI>Escalate any risk issues to in accordance with internal risk policies to management team. </UL> Client/Service Delivery <UL><LI>Ensure timely delivery of all client outputs (including those originating from outsource service partners. <LI>Recommend and/or initiate corrective action when service levels fall short of standard <LI>Adopt flexible approach to ensure client deadlines are met <LI>Proactively work to maintain and enhance the Client Relationship in conjunction with CSS Manager <LI>Assist with the planning of Client meetings and visits <LI>Participate in Client change initiatives as delegated by the CSS Manager</UL> KNOWLEDGE AND EXPERIENCE Area of Technical Knowledge / Relevant Experience <UL><LI>Strong funds / Fund Accounting background with understanding of Investment Trusts and/or Venture Capital preferable <LI>Preferably ICSA qualified, or working towards / willing to work towards an ICSA or related qualification <LI>IAQ Merit award or equivalent <LI>Basic working knowledge of UK Companies legislations <LI>Knowledge of Funds industry developments and trends desirable <LI>Excellent presentation, interpersonal and communications skills both written and oral <LI>Excellent analytical, judgment and prioritisation skills <LI>Ability to assist in identifying systems and change processes changes desirable <LI>Exposure to technical User Acceptance Testing desirable <LI>Ability to liaise effectively with peers and clients at various level of seniority <LI>Must be pro-active and responsive <LI>Must have the ability to work under pressure and to tight deadlines</UL> ADDITIONAL INFORMATION The Company Secretarial Support Group will be a new service delivery function operating from Edinburgh and it is envisaged that the successful candidate will be instrumental in the process of developing the initial operating model. The individual should be self-motivated, innovative, analytical and be able to work well on their own or within a team environment. It is hoped that the successful candidate will be on-boarded prior to the planned go-live date for this service offering, and will be involved in the model office processes that will form part of this new business initiative. The job will suit an motivated and ambitious candidate who would enjoy the challenge of being involved in the delivery of a key new product offering which J.P. Morgan are committed to delivering. http://www.charteredsecretary.net/job_detail.php?id=5002 Our client is a listed and international organisation based in Central London. It is looking for interim help to commence mid August for approximately 6 weeks with a possibility that it may extend. This will be know mid-way through the assignment. The role is to support the Company Secretary with all company secretarial duties including compliance with statutory and regulatory requirements. Ideally candidates will have some experience of dealing with the FSA. Day-to-day duties include: - Organising meetings, preparing agenda and distributing agenda and supporting documents for all in-house committees. - Compiling and producing minutes of meetings. - Preparing Annual Returns and Companies House forms and ensuring that all statutory records are submitted to Companies House on a timely basis. - Ensuring compliance with the Companies Act and regulatory requirements for relevant companies and directors. - Ensuring compliance with memorandum and articles and ensuring proper use and safe custody of company records, seals etc. - Providing general assistance to the Company Secretary. Qualifications - Previous Company Secretarial experience in a private or public company, professionally qualified or studying towards qualification as a Company Secretary. - Knowledge and experience of company secretarial activities and practice, eg annual returns. - Knowledge of, and ability to provide guidance on, relevant company legislation, regulations and handling of sensitive and confidential matters with tact and discretion. - Experience of dealing with executives at a senior and Board level. - Ability to work under pressure and to tight deadlines. - Proven administrative skills. - First class organisational skills. - Excellent inter-personal sills ability to communicate clearly and effectively at all levels (both internally and externally). A high standard of English is imperative. - A pro-active and flexible attitude with the ability to demonstrate initiative, attention to detail and reliability. - Good team working skills. - Computer literate and fully conversant with all MS Office packages. http://www.charteredsecretary.net/job_detail.php?id=5001 This listed Group based in the Midlands now wishes to appoint a Company Secretarial Assistant/Administrator for a maternity cover (c9 months). Reporting to the Director of Finance/ Company Secretary. The role is ideally suited to someone with 12 months plus experience of company secretarial responsibilities. Alternatively, it could also be suitable for someone with a good understanding of company secretarial matters who is looking for the opportunity to gain first hand experience in this field. The successful candidate will be involved in a wide range of issues including assisting with the production and publication of the annual report and accounts, Data Protection Act compliance, insurance renewal and core secretarial duties as well as assisting with a range of ad hoc projects. Working alongside Managers and Directors across the Groups business on a wide range of issues, the successful candidate will need to have a proactive and confident approach with good communication skills, with the ability to deal with each Senior Team in a professional and confidential manner. 12505 http://www.charteredsecretary.net/job_detail.php?id=5000 A large professional services group based in Ireland are looking for an experienced Company Secretary to provide maternity cover for the Deputy Group Secretary. The role will involve varied tasks in managing the Company secretarial affairs of Irish and non Irish Corporate subsidiaries. It is expected to last 9-12 months. The person appointed to this role will require excellent interpersonal and project management skills to work cohesively with senior colleagues within the Groups head office functions and across its operating subsidiaries. The candidate should enjoy the challenges associated with the diversity that the Groups businesses provide. Minimum of eight years' experience working in a Company Secretary department And a relevant company secretarial qualification. VO/72 http://www.charteredsecretary.net/job_detail.php?id=4999 New role for a respected financial services company. You will take responsibility for the day to day company secretarial duties with a particular emphasis on corporate governance. You will be ICSA qualified or part qualified with at least 1 year of experience. A first degree would be an advantage. Confident and flexible you will be a good team player whilst comfortable working with minimal supervision. VO/74 http://www.charteredsecretary.net/job_detail.php?id=4998 A global insurance Group is looking for a company secretarial assistant to support the Deputy in delivering a first class service to the group. Duties will include meetings preparation, maintaining statutory books, keeping up to date with requirements of relevant legislation, and ensuring legal obligations are fulfilled. To apply you must have the ICSA qualification and solid company secretarial experience gained within a UK company ideally another financial services group. 31372 http://www.charteredsecretary.net/job_detail.php?id=4997 This role reports to the Company Secretary with a leading PLC. It is a challenging and varied position including statutory compliance, share plan administration, liaison with Stock Exchange and corporate Registrars. To apply you must be ICSA qualified, with previous PLC experience including of share schemes and the credibility and to liaise and influence at a senior level. 29965 http://www.charteredsecretary.net/job_detail.php?id=4996 Our client is a leading international asset management company. Based in Luxembourg successful candidate's principal responsibility will be to provide professional company secretarial services to ranges of SICAV funds and property funds. To apply you will need to be ICSA qualified with a minimum of 2 years' relevant experience from a funds environment. You must have extensive meetings attendance experience, be pro-active in approach and possess the necessary gravitas to infuence at Board level. 31519 http://www.charteredsecretary.net/job_detail.php?id=4995 Our client is a professional services business with a truly global reach. A key role within the senior management team has now opened up with great career prospects for progression within the firm. You will need to be experienced in establishing and maintaining relationships with multinational clients, advising on corporate secretarial compliance and governance matters on a global scale and be adept at supporting special projects on this scale (eg entity management and transactions). You will enjoy identifying new business opportunities for existing and new clients, the tending and pitching process and be a strong team-player and man-manager. You must be ICSA qualified (ACIS) with first-rate project and people management expertise. 31504 http://www.charteredsecretary.net/job_detail.php?id=4994 QinetiQ, a FTSE 250 company with an international reach, uses its domain knowledge to provide technical advice to customers in the global aerospace, defence and security markets. An opportunity has arisen for a General Counsel & Company Secretary to provide a fully listed legal/company secretarial service to the Group. The appointee will be a member of the Group Executive Team and will work closely with the Chairman, Chief Executive, Finance Director and other senior Group Executives. Company Secretary Secretary to the main Board, Audit, Remuneration, Compliance and Nomination Committees; responsible for scheduling/administering/ minuting of all meetings, and advising the Board on legal, compliance and regulatory issues; Organization and management of AGM, including preparing all relevant Notices; Management of Annual and Interim reports, including design and preparation of the Business Review, Directors, Remuneration and other Governance reports working closely with Group Finance Department; General Counsel All legal aspects of M&A (acquisition and divestment) and banking activity, working closely with the Group CFO and Financial Controller, together with external legal advisers; Commercial and project-based corporate activity including commercial contracts, R&D agreements, property transactions, joint ventures, PFI transactions and Group restructurings; The successful candidate will be a qualified lawyer with experience of Company Secretarial activities for a fully listed company, and high value and complex M&A transactions, litigation and international legal and contractual issues. In addition experience of managing a large legal/co sec team in multiple jurisdictions is pre requisite. Ref: 12501. http://www.charteredsecretary.net/job_detail.php?id=4993 Our client, a Professional Services Firm, offer expert advice and practical support to clients throughout the world on comprehensive taxation, financial and business services. It is a thriving and ambitious practice with a firm commitment to providing outstanding service to its clients. It has drawn together a highly skilled, experienced and multi-lingual team in an environment which encourages ambition and rewards success. The core services it provides are as follows: Company Secretarial Services Taxation Accounting Fund Administration Company and Trust Management Corporate Finance Marine and Aircraft Services Gaming Companies It now wishes to recruit a company secretarial/ legal assistant to work closely with the Manager, Corporate and Legal. The role will be extremely broad ranging and candidates will need to be ICSA part or fully qualified with core company secretarial experience. As he/she will be assisting companies to list on the AIM market and carrying out aspects of the legal work and dealing with loan/shareholder agreements and trust deeds, a legal background would be advantageous. This is a demanding and challenging role and will suit someone who is organised, hard working and results oriented. Every day will be different and there will be days when the successful candidate will be working outside of his/her comfort zones. Applications are sought from those candidates who relish a challenge and thrive in a busy yet friendly environment where results are recognised and rewarded. Ref: 12472. http://www.charteredsecretary.net/job_detail.php?id=4992 Our client is a global asset management company. As part of the Legal and Co Sec Function in Luxembourg it now wishes to appoint a Company Secretary. This is a highly visual and responsible role where the principal responsibility will be to provide professional company secretarial services to ranges of SICAV Funds and Property Funds managed by the group as well as relevant management companies. The role reports into the Group Corporate Secretariat in London and the individual will have the opportunity to participate in global projects and matters relating to the group including the provision of services to and the setting of standards for company secretarial and governance arrangements for managed funds globally. The ideal candidate will fully or nearly ICSA qualified or equivalent and have at least 2 years previous experience in a similar environment (Fund Industry). Fluency in English is required, other languages would be an asset, especially German. Ref: 12503 http://www.charteredsecretary.net/job_detail.php?id=4991 Our client is a fully listed financial services group based to the south of Birmingham. They now seek to appoint an experienced candidate, with a good working knowledge of corporate legislation (particularly Companies Act 2006) and Companies House practices to join an established team. Reporting to the Deputy Secretary, you will provide a high level of company secretarial support to the Boards, Board Committees and Management Committees of the Groups regulated companies and their parent / subsidiary companies by: acting as secretary of various management committees and Boards; ensuring compliance with corporate legislation; managing the storage of statutory records; managing the document execution process and managing the process of producing/dispatching board packs for board / committee meetings. The successful candidate will have strong interpersonal skills with the ability to interact appropriately at all levels and act as an ambassador for the department. Ref: 252 http://www.charteredsecretary.net/job_detail.php?id=4990 Our client is listed on NYSE Euronext and has a secondary listing on the London Stock Exchange. Based in Central London it now seeks to appoint an experienced Deputy Secretary to provide high quality corporate secretariat service and support to the Group Company Secretary and the Group Boards and Committees, ensuring compliance with corporate legislation and stock exchange listing rules. You will also be expected to deputise for the Group Company Secretary as required. The successful candidate is likely to be qualified as a Chartered Secretary or Solicitor, accustomed to operating in a highly regulated environment with extensive knowledge of corporate legislation. You will also have an extensive knowledge of listing rules and combined Code on Corporate Governance, the ability to operate appropriately at all levels including the Chairman and NEDs and will be able to work to continually changing deadlines and additional workloads. Ref: 251